_Ninth_. The order of business at monthly meetings shall be as follows:

1. Reading of minutes of previous meeting 2. Report of Executive Committee 3. Report of the Treasurer 4. Report of regular and special committees 5. Unfinished business 6. Communications 7. New business

A STATE BUILDING

These preliminary formalities over, the Commission began in earnest the work of preparation for the State's partic.i.p.ation at St. Louis.

Believing that the most conspicuous feature of the State's partic.i.p.ation in the Exposition, especially so far as the impression which would be made upon visitors was concerned, would be her State building, the Commission gave its first attention to this feature. Having been a.s.signed such a commanding site, the Commission kept in mind that it was inc.u.mbent upon them to erect upon it a building of appropriate dignity and dimensions. It soon became evident that, with the appropriation already made, it would be impossible to erect a suitable building, maintain it and make suitable exhibits in the great departments of the Fair in which the State of New York stands pre-eminent. Steps were, therefore, taken to procure an additional appropriation from the Legislature of 1903, the matter being placed in the hands of the Executive Committee.

THE ARCHITECT

At the April meeting Mr. Clarence Luce, of New York city, was appointed the Commission's architect, and the plans for a State building presented by him were accepted. On June thirtieth a special meeting was called for the purpose of considering bids for the erection of the building and hearing the report of a special committee, consisting of Messrs. Luce and Van Brunt, who had visited St. Louis to further the interests of the Commission in this matter.

THE CONTRACTORS

Bids were received from several firms of contractors, ranging from $80,000 down to the contract price of the building, viz., $56,518, at which figure Messrs. Caldwell & Drake, of Columbus, Ind., contracted to complete the building in accordance with plans and specifications of the architect. The construction work was immediately inaugurated and was pushed forward so rapidly that the December meeting of the Commission, which was held on the eighteenth of that month, took place in the New York State building on the World's Fair grounds. After inspecting the building and carefully noting the progress which was being made, the Commission adjourned to meet at the Planters Hotel at seven o'clock in the evening. Through the courtesy of Honorable George J. Kobusch, president of the St. Louis Car Company, the private car "Electra"

conveyed the members of the Commission to the grounds and return.

EMBELLISHMENT AND FURNISHING

An offer from the Aeolian Company, of New York city, to install, at its own expense, a pipe organ in the building was accepted, and an appropriation of $3,500 was made for an ornamental case to contain the organ which would be a distinctive addition to the decoration of the entrance hallway. In the meantime the matter of furnishing the State building had been in the hands of a Furniture Committee, who had made an exhaustive investigation upon the subject. In March a contract was made with Herter Brothers, of New York city, for furnishing the State building, in accordance with specifications prepared by the Commission, for $18,000.

THE COMPLETION OF THE BUILDING

By dint of prodigous effort the building was completed, entirely furnished and ready for the reception of guests on the opening day of the Exposition, at which time the offices of the Commission were opened in the State building, the New York offices remaining open throughout the summer in charge of Harry A. Sylvester.

The architect was commended for the prompt completion of his work in the following resolutions:

"*Whereas*, in originality of design, perfection in detail and attractiveness in equipment, the New York State building at the Louisiana Purchase Exposition is thoroughly representative of the dignity and position of the Empire State,

"_Resolved_, therefore, that the thanks of this Commission be tendered to the architect, Mr. Clarence Luce, as a token of our appreciation of his skill, talent and artistic tastes in creating a structure which meets with the warmest approval of this Commission, and which is a fitting home for New York at the World's Fair of 1904.

"_Resolved_, that the secretary be instructed to forward to Mr.

Luce a copy of these resolutions, suitably engrossed."

Throughout the entire Exposition period there were but very few days that from one to three Commissioners were not present at the State building.

By resolution the Commission determined that the lady Commissioner and the wives of Commissioners, a.s.sisted by the official hostess, should be hostesses of the State building during the period of the Exposition, and in the absence of those, that the official hostess should act in that capacity, and it was further determined that any Commissioner or a majority of the Commissioners present at the New York State building at any time should const.i.tute a house committee, and have full charge of the State building.

PLANS FOR PARTIc.i.p.aTION

During the earlier meetings of the Commission they were waited upon by representatives of the Exposition Company, and by committees or representatives of organizations within the State either offering to co-operate with the Commission in the preparation of exhibit material or requesting appropriations from the Commission's funds to enable them to prepare exhibits.

In February, 1903, Honorable George L. Parker, a representative of President Francis, addressed the Commission, urging them to see that New York State was properly represented. He, stated that the people of the West expected great things of New York State; that the city of St. Louis and the territory the acquisition of which was commemorated by the Fair, spent large sums of money in the city of New York alone, and for that reason it was hoped and expected that New York should lead the other States of the Union.

Later in the year, Dr. J. A. Holmes, chief of the Department of Mines and Metallurgy, appeared before the Commission by invitation and made some interesting remarks concerning the scientific exhibit, which he felt it inc.u.mbent upon the State to make. He stated that there was no geological survey, either national or State, as valuable as that of the State of New York, and strongly advocated that a model oil well derrick be erected.

The Legislature of 1903 pa.s.sed two acts which affected either directly or indirectly the work of the Commission. The first act provided $50,000 for partic.i.p.ation in the dedication ceremonies of the Exposition and is as follows:

CHAPTER 189, LAWS OF 1903

An Act making an appropriation for the due and appropriate partic.i.p.ation by the state in the ceremonies attending the dedication of buildings of the Louisiana purchase exposition.

Became a law, April 22, 1903, with the approval of the Governor. Pa.s.sed, three-fifths being present.

_The People of the State of New York, represented in Senate and a.s.sembly, do enact as follows:_

SECTION 1. The sum of fifty thousand dollars, or so much thereof as may be necessary, is hereby appropriated out of any money in the treasury, not otherwise appropriated, payable to the order of the governor, as he may require the same, to be expended by him in such manner as he may deem proper, for the due and appropriate partic.i.p.ation by the state in the ceremonies attending the dedication of buildings of the Louisiana purchase exposition, to be held on April thirtieth, and May first and second, nineteen hundred and three, in the city of Saint Louis; and for the transportation, subsistence and other necessary expenses of the commander-in-chief and his staff, and of such portion of the national guard or naval militia of this state as may be directed to attend, and for the replacement by purchase of such military property of the state, as may be rendered unserviceable by this duty; provided that officers and men performing this duty shall serve without pay.

-- 2. This act shall take effect immediately.

The second act amended the original act providing for State representation, and increased the Commission's appropriation by $200,000, making $300,000 in all.

The act follows:

CHAPTER 546, LAWS OF 1903

An Act to amend chapter four hundred and twenty-one of the laws of nineteen hundred and two, ent.i.tled "An act to provide for the representation of the state of New York at the Louisiana Purchase exposition at Saint Louis, Missouri, and making an appropriation therefor."

Became a law, May 11, 1903, with the approval of the Governor. Pa.s.sed, three-fifths being present.

_The People of the State of New York, represented in Senate and a.s.sembly, do enact as follows:_

SECTION 1. Sections one, two and three, of chapter four hundred and twenty-one, of the laws of nineteen hundred and two, are hereby amended so as to read as follows:

Section 1. The governor is hereby authorized to appoint twelve commissioners to represent the state of New York at the Louisiana purchase exposition to be held at Saint Louis, Missouri, beginning on the first day of May, nineteen hundred and four, and ending on the thirtieth day of November, nineteen hundred and four, and for the purposes of this act such commissioners shall be known as the Louisiana purchase exposition commission. Such commission shall encourage and promote a full and complete exhibit of the commercial, educational, industrial, artistic and other interests of the state and its citizens at such exposition, and shall provide, furnish and maintain, during the exposition, a building or room for a state exhibit and for the official headquarters of the state, and for the comfort and convenience of its citizens and its exhibitors. Such commission shall have power and authority, in their discretion, to sell or otherwise dispose of any building, furniture, fixtures or other property which shall have been acquired by it pursuant to the provisions of this section.

*--*2. The members of the commission shall receive no compensation for their services, but shall be ent.i.tled to the actual necessary expenses incurred while in discharge of duties imposed upon them by the commission. Such commission may provide a secretary whose compensation, to be fixed by it, shall be at the rate of not to exceed four thousand dollars a year for all services to be performed in carrying out the provisions of this act, and may also provide such other clerical a.s.sistance and office facilities as it deems necessary, but no salaries or expenses shall be incurred for a longer period than ninety days after the close of the exposition.

*--*3. The sum of two hundred thousand dollars, in addition to the sum of one hundred thousand dollars heretofore appropriated by chapter four hundred and twenty-one of the laws of nineteen hundred and two which is hereby reappropriated for the above specified purposes, or so much thereof as may be necessary, is hereby appropriated out of any moneys in the treasury not otherwise appropriated for the purposes of this act.

Such money shall be paid by the treasurer on the warrant of the comptroller issued upon a requisition signed by the president and secretary of the commission, accompanied by an estimate of the expenses for the payment of which the money so drawn is to be applied. Within ninety days after the close of the exposition, such commission shall make a verified report to the comptroller of the disburs.e.m.e.nts made by it, and shall return to the state treasury the unexpended balance of money drawn in pursuance of this act. No indebtedness nor obligation shall be incurred under this act in excess of the appropriation herein made. No member of such commission, nor such officer, shall be personally liable for any debt or obligation created or incurred by him as such commissioner, or such officer, or by such commission, or any such officer.

*--*2. This act shall take effect immediately.

CHIEF EXECUTIVE OFFICER

The t.i.tle of the Secretary was thereupon changed to that of Secretary and Chief Executive Officer, and he was clothed with all the authority and duties pertaining to the latter position, his salary being increased to $4,000 per annum. Later his duties were further prescribed by the following resolution:

"_Resolved_, that the Chief Executive Officer shall exercise such direction and management of the office as shall make effective the various agencies employed. He shall nominate to the Commission all clerks and employees in all the departments. He shall fix and establish all salaries of officers, clerks and employees, subject to the approval of the Commission. He shall in like manner have power to suspend, without pay, for cause, upon charges made in writing and filed in the office of the Commission, with such suspended officers, clerks or employees, and with the Chairman of the Executive Committee, any and all officers, clerks and employees of the Commission. Discharges or removals of such officers clerks or employees must be approved by the Executive Committee of the Commission. He shall have power to visit and examine the work and management of the several departments created by the Commission. It shall be his duty to make regular monthly reports to the Commission, and at such other times as the Commission may be in session or request such report."